Struggling Students Get Help Sooner When Every Signal Is Connected
The EngageSuite360 Learning Analytics Agent connects student performance data from your LMS, your SIS and the spreadsheets faculty keep, alerts instructors and advisors when a student starts slipping, and drafts course and program assessment reports. Your advisors and faculty stop compiling data and spend that time with the students who need them.
What it takes off your plate
Here is where student performance data lives at most schools. Assignment scores and logins are in the LMS. Enrollment, attendance and grades are in the SIS. Some instructors track participation in their own spreadsheets. None of it is connected, so no one sees the whole student.
Early intervention happens after midterms, when grades finally post and a student may already be too far behind to recover. Advisors hear about a student in trouble from the student's family, not from the data. At the end of term, faculty and program chairs compile course and program assessment reports by hand, copying numbers between systems when they should be reflecting on what the numbers mean.
What the Learning Analytics Agent does, step by step
The communication comes first:
- Alerts the right person early. When a student's signals line up, such as missed assignments, falling scores and fewer LMS logins, the Learning Analytics Agent alerts the instructor and the student's advisor with the details attached.
- Asks the instructor for context. It asks the instructor whether they have already reached out and whether anything is known that the data doesn't show.
- Sends the outreach the advisor approves. When the advisor decides to reach out, the agent sends the student the advisor's message by email or text, offers advising times and books the appointment. What help to offer is the advisor's decision.
- Chases missing data. When grades or assessment scores are missing for a course, it reminds the instructor before the reporting deadline.
- Delivers the reports. At term end, it sends each program chair a draft assessment report for review.
Then the data work. The agent pulls performance data from the LMS and SIS on a schedule, links it to each student's record, and applies the early alert criteria your faculty and student success team set. It shows which support steps were used with similar students in past terms, so the advisor can weigh what has helped before. It drafts course and program assessment reports from the outcome data your programs define, using the same measures every term so a change in the results reflects a change in learning, not a change in how someone built the spreadsheet. Access follows your student records privacy policy, limited to the staff who work with each student. Faculty own the grades and the assessment conclusions; advisors own the intervention.
Where the work is recorded
Every alert and action lands in EngageSuite360 on the student's record: the signals that triggered the alert, who was notified, the instructor's response, the advisor's outreach, the appointment booked and how it turned out. The next step is written down: "advising appointment Tuesday, tutoring referral discussed" or "instructor reports the student is back on track."
The grades and enrollment stay in the SIS, and coursework stays in the LMS. The next morning, the director of student success opens EngageSuite360 and sees which students were flagged, who has been contacted, and which alerts still need a person.
Assessment reports feed accreditation too; read about staying accreditation-ready as evidence arrives every term and keeping every syllabus current.
What your people do instead
With the Learning Analytics Agent connecting the data and sending the alerts, your advisors meet students while there is still time for a plan to work. Instructors teach, and when an alert comes, they talk with the student after class instead of digging through the gradebook.
Program chairs review a drafted assessment report and spend their meeting on what to change in the curriculum: which course needs a new first assignment, which prerequisite isn't preparing students, which section's approach is worth sharing with colleagues. And families hear from the school while their student can still turn the term around.
One next step
The Learning Analytics Agent works inside EngageSuite360, recording every alert and outreach on the same student records your staff already uses. Start with the CRM shaped for schools, set your early alert criteria with your faculty, and let the agent connect this term's data.
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